Privacy Policy

Information About Participants

JLYCC may collect information from participants for enrollment, membership administration, Bible learning, discipleship, ministry training, communication, attendance, internal assessment, safety, account management, and program administration. For participants below 18 years old, JLYCC may require verified consent and contact information from a parent or legal guardian.

Participant records may include:

• ISU Member ID
• Program enrollment
• Attendance
• Module completion
• Internal assessment results
• Facilitator assignments
• Ministry involvement
• Learning progress
• Communication history

These records are internal organizational records and must not be represented as accredited academic records unless separately authorized.

Information We Collect

The system may collect:

• Full legal name
• Date of birth
• Contact information (email address, mobile number)
• Ministry and occupation
• Address
• Enrollment information, program and semester
• ISU Member ID
• Submitted documents
• Payment or enrollment-status information
• Module, facilitator, and internal assessment records
• Account-login and security activity
• Device, browser, IP address, and audit information
• Communications with admissions, registrar, or support staff

Only information reasonably necessary for enrollment, academic administration, student support, security, and legal or institutional obligations is collected.

How Information Is Used

• Process enrollment and re-enrollment
• Verify applicant and participant identity
• Generate permanent ISU Member IDs
• Create and maintain participant records
• Send confirmation and security messages
• Assign participants to programs, modules, and facilitators
• Maintain internal assessment results and learning history
• Recover ISU Member IDs and accounts
• Prevent duplicate records, fraud, and abuse
• Produce authorized institutional reports and analytics
• Satisfy applicable legal, regulatory, and institutional requirements

Personal information is not sold.

Legal and Institutional Basis

Personal information is processed only under an appropriate legal, contractual, consent-based, or legitimate institutional basis applicable to the organization and jurisdiction. Separate consent is obtained where required.

Information Sharing

Information may be shared only with:

• Authorized admissions staff
• Registrar personnel
• Authorized facilitators
• Authorized administrators
• Approved service providers
• Government or regulatory authorities when legally required
• Other parties authorized by the participant or legally responsible guardian

Service providers receive only the minimum information needed to perform their function.

Data Storage and Security

The system uses Supabase and approved service providers to store and process data. Security controls include authentication, Row Level Security, role-based access, encryption in transit, secure password handling, private document storage, rate limiting, recovery-token protection, audit logging, backup and recovery procedures, and restricted administrative access. No system can guarantee absolute security, but reasonable technical and organizational safeguards are maintained.

ISU Member IDs and Learning Records

ISU Member IDs, internal assessment results, program assignments, facilitator information, and learning records are confidential. Participants may access only their own authorized records. Facilitators may access only their assigned participants and programs. Staff access follows approved responsibilities and permissions.

Data Retention

Records are kept only for the period required for academic administration, legal obligations, institutional policies, dispute resolution, and legitimate recordkeeping — including unsuccessful applications, student records, grades, documents, audit logs, recovery requests, security records, and communications. Information is securely deleted or anonymized when retention is no longer required, unless permanent academic retention is legally or institutionally required.

User Rights

Subject to applicable law and institutional policy, individuals may request:

• Access to personal information
• Correction of inaccurate information
• Updates to contact details
• Information about processing
• Restriction or objection where applicable
• Deletion where legally permitted
• A copy of eligible records
• Review of an identity-match or record-merge decision

Official student numbers, historical grades, and protected academic records must not be altered without authorized review.

Cookies and Sessions

The website may use essential cookies or similar technologies for authentication, session security, enrollment progress, fraud prevention, and user preferences. Nonessential tracking is not used without appropriate notice or consent.

Children and Minors

When applicants are minors, parental or guardian information and consent are collected where required by applicable law or institutional policy. No more information than necessary is collected from minors.

Third-Party Services

The platform may use services such as Supabase, transactional email providers, SMS providers, CAPTCHA or anti-abuse providers, mapping services, and hosting and monitoring providers, configured to minimize unnecessary data disclosure.

Policy Updates

The institution may update this Privacy Policy. Material changes will be communicated through the website, student portal, email, or another appropriate channel. The current policy version and effective date are displayed above.

Contact

For privacy, enrollment, or student-record concerns, contact isu@jlycc.org.

School location: View on Google Maps

The official privacy officer, registrar, mailing address, and telephone number will be added before publication.